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  Canvas 6™ Technical Manual Project
Part 2B - Create The Master Pages

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The next phase of the master page setup is to create the column guides for the text objects. Because this is a technical manual, we are going to setup the layout using a "one-third/two-thirds" format. The text objects on each page must have a consistent size and location and Canvas offers several ways to accomplish this.

We can either:

a.) Use the Column Guides command or Section tool to create text sections on the master pages
b.) Create separate text objects in the document pages then link them with the Text Link tool, or
c.) Create the first text object on page one, then create the necessary text objects by flowing the overset text onto succeeding pages.

In this case, it is easiest to create text sections on the master pages with the Column Guides command. With only a single click, text objects having a consistent size and location can be created on each page.

Before invoking the command it is necessary to understand how sections work and do a little planning in order to create precise columns. When the Column Guides command is invoked, Canvas will confine the section within the margins. We can use this to our advantage and temporarily change the margins to create the section, then restore them to their intended dimensions.

9. First we must determine the dimensions of the text objects and their locations. In this case we want the x-coordinates of the text columns to be at 112.5 points for the top and 739.5 points for the bottom. Margins are always measured from the outside edges inwards, so we have to subtract 739.5 points from 792 points in order to derive the size of the temporary bottom margin. In this case it will be 52.5 points:


The next concept to understand about sections is that the finished size of the text objects within a section will be narrower than the width of the columns as defined in the section.

To compensate for this:

a.) Each column in the section needs to be created 4 points wider than the actual text object of the column (2 points per side - right and left).
b.) Each gutter in the section needs to be created 4 points narrower than the actual gutter (2 points per side - right and left).
c.) The width of the section needs to be 8 points wider than the margins for the text objects to be flush with the margins (4 points per side - right and left).

10. In the diagram below, the widths of the finished columns are 165 points and 360 points with a 15 point gutter. The total width of the columns from the left to right margins is 540 points. Since the section needs to be 8 points wider than the space occupied by the columns, we need to temporarily reduce the left and right margins to 32 points each. The width of the section columns are 169 points and 364 points with an 11 point gutter. When you plan your own documents, it will go faster if you sketch it out.


11. Start by clicking Layout > Document Setup to temporarily change the margins. Enter data according to the example below. Click "OK" when done.


12. This is a view of the masters with the temporary margins.


13. Now create the section by clicking Layout > Column Guides. In the dialog (below left) next to "Preset column guides:", click the one third/two thirds icon. Choose "This page" for "Apply to" (that will apply the section to both pages in the spread). Next, click the "Fixed gutters" check box. In the "Size" section, enter 169 points for column 1 and 11 points for the gutter. Next click the pulldown next to the "Column #" and choose column 2. Enter 364 points for column 2 (below right). Click "OK" when done.

cnvtech015.gif cnvtech017.gif

14. The masters should now look like the example below. When you create a section, Canvas automatically creates a guide layer and places the section on it.


15. Next, restore the margins by clicking Layout > Document Setup. In the dialog, enter 36 points each for the left and right margins, and 18 points each for the top and bottom margins. Click "OK" when done.


16. The master pages should now look like the example below.


Note: Double-click the section with the Section tool sectiontool.gif to access the Column Guides dialog to make changes to the section. If you need to delete the section, click the triangle on the left side of the palette and choose "Delete Section".


17. Using the Text tool texttool.gif you can test the section by creating text objects and checking their measurements. Bring up the Transform palette and with the Text tool, click anywhere in one of the columns. Switch to the Selection tool and click the column to select it. In the Transform palette you will see the x and y coordinates of the finished text object along with its width and height:


18. Select the next column and check it as well. When you have finished checking these columns, delete both text objects because these are the master pages we are working on and we don't want these objects repeating throughout the document.


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